Academic Records | Williston State College

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Academic Records

WSC’s Academic Records department manages registration, transfer credit, transcripts, grades, graduation, and diplomas and WSC's Academic Records Policies and Procedures.

Resources

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Academic Requirements Report (Degree Audit)
The Academic Requirements Report (Degree Audit) provides students all of the requirements and allows students to track the progress towards that degree. The report outlines each requirement and show completed requirements, in-progress requirements and those left to be completed.

Currently, WSC offers Academic Requirement Reports for the following programs of study:
  • Associate in Arts 
  • Associate in Science
  • Associate in Applied Science-Accounting
  • Associate in Applied Science-Agriculture
  • Associate in Applied Science-Business Management
  • Associate in Applied Science-Information Technology
  • Associate in Applied Science-Massage Therapy
  • Associate Degree Nursing
  • Associate in Applied Science-Petroleum Production Technology
  • Associate in Applied Science-Sport & Recreation Management
  • Associate in Applied Science-Transportation Technician Technology
  • Associate in Applied Science-Welding Technology
  • Certificate-Massage Therapy 
  • Certificate-Petroleum Production Technology-Lease Operator
  • Certificate-Petroleum Production Technology-Automation & Control
  • Certificate-Practical Nursing
  • Certificate-Transportation Technician Technology 
  • Certificate-Welding Technology
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Enrollment Verification
WSC has authorized the National Student Clearinghouse (NSC) to provide electronic verification of student degrees and enrollment to employers, employment agencies, credit card companies, background search firms, and various other businesses that offer products or services based on an individual's status as an enrolled student. This information is available 24 hours a day.

WSC provides enrollment information to NSC multiple times a year.
Students also have the ability to print their own Enrollment Verification off of Campus Connection.

For outside agencies, please use the following information to verify degrees and enrollment of past and current students. 

National Student Clearinghouse

www.studentclearinghouse.org
p. 703.742.4200
f. 703.318.4058
degreeverify@studentclearinghouse.org
National Student Clearinghouse
2300 Dulles Station Boulevard, Suite 300
Herndon, VA 20171

If an up-to-date verification is not available through NSC, verification may be requested by phone, mail, or in-person.
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FERPA Information
The Family Educational Rights and Privacy Act (FERPA) is a federal law designed to protect the privacy of education records, to establish the right of students to inspect and review their education records, and to provide guidelines for the correction of inaccurate and misleading data through informal and formal hearings.
 
WSC’s Academic Records Office will disclose FERPA information by publishing a notice in the college catalog, website and email to currently enrolled students within the first 10 days of the semester. This notice shall prescribe the procedures whereby a student may make a formal request for non-disclosure of directory information, exercise the right to inspect and review education records, and other information pertaining to FERPA. Williston State College requires all its employees to comply with FERPA.
 
Important Information
FERPA Release Form (Please login using your Campus Connection credentials)
Withhold Directory Information
FERPA Guidelines for Faculty & Staff
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Records Forms
Bio-Demo Update Form
Update a name spelling, address, or any other bio-demographical information. 
 
FERPA Release Form
Release FERPA protected information  to parents, guardians, or third party recipients. 
 
Student Withdrawal to Zero Credits Form
Withdraw from all WSC courses. This form will be routed through all areas of Student Services to ensure your withdrawal from school is processed correctly for enrollment and financial purposes. 

Current Students Name Change Form
This form is required to make any changes to your name. Proper adjoining documentation is required. (login with your Campus Connection credentials)

Former Student Name Change Form
This form is required to make any changes to your name. Proper adjoining documentation is required. (no login required)

Request to View Academic Records
Request to view specific academic records. Records requested may be viewed in person, mailed or faxed. 
 
Student Advisor/Program Change Form
This form is used to change a student's advisor as well as program of student.
 
Course Override Request
Request enrollment into a course with a time conflict, maximum credit load, or requisite conflict.
 
Email wsc.records@willistonstate.edu for the forms below.
  • Hardship Cancellation/Withdrawal Form: Request a withdraw from WSC courses for hardship reasons.
  • Request for Grade Forgiveness Form: Request academic forgiveness for terms 5 years or older.
  • Readmission from Academic Suspension: Appeal your previous term academic suspension.       
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Reverse Transfer
If you transfer to an institution before graduating from WSC, it may be possible to combine the completed credits from WSC with those from your new institution to earn your associate degree through reverse transfer.
 
An associate degree is a milestone during the progression to a bachelor's degree. Students with an associate degree may have higher lifetime earnings, on average, than students with some college but no credential (Carnevale, Rose, & Cheah, 2011).
 
Reverse Transfer Process:
  1. Complete the Reverse Transfer Application
  2. Complete the Graduation Application
  3. Submit all other college or university transcripts sent to:
      Williston State College
      Academic Records
      1410 University Avenue
      Williston ND 58801 
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Transfer Information
Transfer to WSC
Incoming transfer students want to know how previous college-level courses fit with WSC's graduation requirements. College-level coursework from regionally accredited US institutions (or equivalent international institutions) is eligible for acceptance in transfer. Remedial coursework credit is not accepted for transfer, however, it may fulfill prerequisite requirements. Official transfer of credit evaluation can take up to three weeks. After courses evaluation, results may be viewed on a Transfer Credit Report or Unofficial Transcript in Campus Connection.
 
Transfer from WSC 
Students who plan ahead, ask questions, and transfer and/or articulation agreements experience the most successful transfer experience. Currently enrolled WSC students should discuss transfer plans with advisors or with the WSC Records Office as well as communicate with the intended transfer institution or program to discuss course transfer and admission criteria.

WSC TRANSFER POLICY
TIPS FOR TRANSFER: This guide gives useful tips and information about transferring.  
REQUEST A WSC TRANSCRIPT
 
Important Notice Regarding Transcripts Between North Dakota Public Colleges and Universities as of August 13, 2018: It is not necessary to request transcripts through this site If you are requesting transcripts to be sent for the purpose of admission to any of the North Dakota University System (NDUS) institutions for the purpose of being admitted to a NDUS college or university. The NDUS institution to which you have applied will retrieve your academic transcript at no charge to you. You will be notified if you have any holds for outstanding debt owed to an NDUS institution. No refunds will be granted for individuals who inadvertently request transcripts to be exchanged between NDUS colleges and universities via this site.
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Withdraw/Drop Information
WSC encourages students to speak with instructors and advisors with any questions or concerns about dropping, cancellation, or withdrawing. WSC follows all North Dakota State Board of Higher Education policies and North Dakota University System procedures concerning student course drops, withdraws and refunds.  

Course Drop
This procedure allows students to discontinue enrollment in a particular course, but to maintain enrollment in some courses for the semester. All course drops must be completed in CampusConnection.

Withdraw to Zero Credits
This procedure allows students to withdraw to zero credits for the semester. Students withdrawing completely from WSC must complete the Withdraw to Zero Credits Form.

Administrative Hardship Withdraw
The procedure allows students the opportunity to appeal a transcript record following a course drop, a withdraw to zero credits, or past the last day to drop with record due to extenuating circumstances (medical, military, death in immediate family, natural disasters, etc). Contact wsc.records@willistonstate.edu to request the Administrative Hardship Withdrawal Form.

Student Finance Drop or Withdraw Appeal
Tuition and fee refunds are calculated in compliance with policy set by the State Board of Higher Education. Students, who wish to appeal tuition and fee charges due to extenuating circumstances (medical, military, death in immediate family, natural disasters, etc), may do so by following an appeal process and submitting the Student Finance Drop/Withdraw Appeal Form to the Student Finance Office.

Students Reported as Non-Attending
Students who are reported for courses as non-attending based on the important dates rubric, will be charged 25% of the tuition and fees for that course and receive a W on their transcript.

Tuition & Fee Refund Schedule
Percent of Course Completed*
 
Tuition and Fees Refunded
Dropping a Class Withdrawing
0.000% - 8.999% 100% 100%
9.000% - 34.999% 0% 75%
35.000% - 59.999% 0% 50%
60.000% - 100.000% 0% 0%

When eligibility for a refund is calculated, WSC takes the number of calendar days that have elapsed since the class has started and divides that by the number of calendar days in the class.  As a result a class with fewer calendar days will have a shorter deadline to receive a refund.

Registrar, Research Analyst

Stevens Hall, 105F
wsc.records@willistonstate.edu
p. 701.774.4267
f. 701.774.4211
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